Privacy Policy

Version: November 2019

Please note that this is the convenience translation of the German version. The German version can be found here https://veranstaltung.atenekom.eu/datenschutz/

In case of inconsistencies between the English and the German version, the German version shall always prevail.

Thank you for your interest in our website. In the following we will inform you about what data we collect for what purposes when you use our website.

1. Contact Person

The contact person and controller within the meaning of the EU General Data Protection Regulation (GDPR), for the collection, processing and usage of personal data of the website visitors (hereinafter: "It") is

atene KOM GmbH
Invalidenstraße 91
10115 Berlin

Telephon: +49 (0)30 22183 - 0

We will gladly assist you in case of any questions or suggestions on the topic of data protection. You can also send your data protection issue by email to our Data Protection Officer at datenschutz@atenekom.eu. You can also find our complete contact details here.

2. Data processing when using our website

2.1 Visiting the site

It is generally also possible to visit our site without disclosing any personal data. Personal data are only collected if this is necessary for technical reasons for the usage of our site or if you make use of certain functions of services offered on our site, such as the contact form.

The following access data are collected automatically every time you use our website:

• date and time of access
• name of the requested file
• website from which the file was requested
• access status (e.g. file transferred, file not found)
• the web browser used by you and the operating system of your device
• the IP address of the retrieval device

It is necessary to process these data to enable the visit to the website and to ensure the long-term functionality, availability and security of our systems. The legal basis for this data processing is Art 6 para. 1 p, 1 lit. b GDPR.

In addition, for the purposes described above, the access data are temporarily stored in internal log files in order to provide statistical information on the use of our site in order to further develop the site with regard to the usage habits of our visitors (e.g. if the proportion of mobile devices increases, with which our pages are retrieved) and to generally maintain and manage our site. The legal basis for this data processing is Art 6 para. 1 p, 1 lit. f GDPR, based on our legitimate interest in the proper optimization of our website.

The information stored in the log files does not allow for any immediate conclusions on your person - in particular, we only store the IP addresses in shortened, anonymized form. The log files are stored for 6 months and then deleted.

2.2 Event registration

We are offering you the option of registering for our events directly using our events calendar. Here, it is necessary to provide an email address under which we can contact you. We will also ask for your name and, if applicable, for your organisation in order to address you. The mandatory fields are marked as such. We process the data you provided when you registered, in order to handle your registration and to compile the list of participants. The events are sometimes carried out together with other cooperation partners. For this reason, it is necessary for us to forward your name to them for the purpose of organising the event. No disclosure to third parties will take place. The legal basis for the described data processing is Art 6 para. 1 p, 1 lit. b GDPR. The data collected when using the registration screen are automatically deleted after the event, unless you have given us separate consent to further contact you.

2.3 atene KOM event information via email

You have the option of adding your name to our distribution list for future events of atene KOM network. We will then inform you of future dates and events. If you give us the corresponding consent when you register for an event, we will use your name in order to address you in emails, and your email address in order to send you the information.

We use what is known as the double opt-in procedure, i.e. we will only send you information by email if you confirm that you are the owner of the email address provided by clicking on a link in our notification email. If you confirm your email address, we will store your email address, the time of registration and the IP address assigned at registration until you unsubscribe from the event information. The sole purpose of storing this information is to be able to send you the event information and to provide proof of your registration.

You can unsubscribe from the event information at any time. A corresponding unsubscribe link can be found in every email. A message to the contact data given above or in the individual emails (e.g. by email or letter) is, of course, also sufficient. The legal basis for the processing is your consent according to Art 6 para. 1 p, 1 lit. b GDPR.

We use your voluntary registration data anonymously, i.e. without reference to your person, in order to be able to statistically evaluate which industries the participants in our events come from. This helps us to plan future events. The legal basis for this data processing is Art 6 para. 1 p, 1 lit. f GDPR, based on our legitimate interest in the proper further development of our events.

2.4 Google maps

This website uses Google Maps to display interactive maps and to provide directions. Google Maps is a map service provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. If you use Google Maps, information about your use of this website – including your IP address and the (start) address entered in the route planner function – may be transmitted to Google in the USA. When you view a page on our website that has Google Maps integrated, your browser establishes a direct connection with the Google servers. The map’s content is transmitted directly to your browser by Google and integrated into the website by the same. We therefore have no influence over the extent of the data that Google collects in this way. As far as we are aware, the following data is collected at the very least:

• The date and time of the visit to the web page in question;
• The web address or URL of the web page viewed;
• The IP address and (start) address entered in the context of route planning.

We have no influence over the way in which Google further processes and uses the data and cannot, therefore, assume any responsibility for this.

If you would not like Google to collect, process or use data about you via our website, you can disable JavaScript in your browser settings. However, if you do so, you will be unable to use the map screen.

Please refer to Google’s privacy policy (https://policies.google.com/privacy?hl=en-gb) to find out about the purpose and scope of data collection, further processing and use of the data by Google, your rights in this regard and possible settings you can make to protect your privacy. By using our website, you consent to the processing of data collected about you by the Google Maps route planner in the manner and for the purposes set out above.

2.5 Google APIs

A web service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter referred to as ‘Google APIs’) is downloaded on our website. We use this data to guarantee the full functionality of our website. Your browser may transfer personal data to Google APIs in this regard. The legal basis for data processing is Art 6 para. 1 p, 1 lit. f GDPR. The legitimate interest is to ensure error-free operation of the website. Google APIs has certified itself in the context of the EU/US Privacy Shield Agreement (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active).

Data is deleted as soon as the purpose of its collection has been fulfilled. You will find further information about how the transferred data is handled in the Google APIs privacy policy: https://policies.google.com/privacy

2.6 Surveys

From time to time we conduct surveys on different topics of broadband expansion and promotion on the website. Within the framework of the use of the individual surveys, it may happen that you can also provide personal information. The provision of such data is voluntary. Mandatory fields in surveys are marked as such. We will only use this information for the underlying purpose of the survey. Unless stated otherwise, the surveys are evaluated anonymously and the results are only disclosed or published to third parties in an anonymous form. The legal basis for the described data processing is Art 6 para. 1 p, 1 lit. b GDPR.

3. Links to other websites and online offers

If applicable, this website may link websites and online offers of other parties, which are not affiliated with us. When you follow these links, we naturally have no influence on what data are collected by the respective provider and what data they collect. For detailed information about data collection and usage, please see the Privacy Policy of the respective provider. As we have no control on the data collection and processing by third parties, we cannot accept any responsibility for this.

4. Disclosure of data

We only disclose the data collected by us if:

• You have expressly given your content according to Art. 6 para. 1 p. 1 lit. a GDPR,
• the disclosure according to Art. 6 para. 1 p. 1 lit. f GDPR is required to assert, exercise or defend legal claims and there is no reason to assume that there is an overriding legitimate interest in the failure to disclose the data,
• we are legally obliged to disclose the information according to Art. 6 para. 1 p. 1 lit. c. GDPR, or
• this is legally permissible and, according to Art. 6 para. 1 p.1 lit. b. GDPR, this is required for the fulfilment of contractual relationships with you or for the execution of pre-contractual measures, which are carried out at your request.

Part of the data processing described in this Privacy Policy can be performed by our service providers. In addition to the service providers mentioned in this Privacy Policy, this may also include data centres which store our website and databases, IT service providers who maintain our systems as well as consultancy companies. If we pass on data to our service providers, they may only use the data to fulfil their tasks. All service providers are carefully selected by us and commissioned. They are contractually bound to our instructions, are in possession of appropriate technical and organisational measures for the protection of the rights of the data subjects, they guarantee an appropriate level of data protection and are carefully monitored by us.

In addition, data may be disclosed in connection with official inquiries, court orders and legal proceedings if this is required for prosecution or enforcement.

5. Your rights

You have the right to request information about the processing of your personal data by us at any time. Within the framework of provision of information, we will explain the data processing and make available an overview of the data stored about your person.

If the data stored by us is incorrect or out of date, you have the right to have this information corrected.

You can also request the deletion of your data. If in exceptional cases, due to other legal provisions, deletion is not possible, the data are blocked, so that they are only available for this legal purpose.

You can also restrict the processing of your data, e.g. if you believe that the data stored by us are incorrect. You also have the right to data portability, i.e. on request we will forward you a digital copy of the personal data provided by you.

To exercise your rights described here, you can contact us at the contact details provided in point 1 above, at any time. This also applies if you wish to receive copies of guarantees to demonstrate the adequate protection level of your data.

You also have the right to object to the data processing, which is based on Art. 6 1 p. 1 lit. e or f GDPR, or serves direct advertising. Finally, you have the right to complain to the Data Protection Authority we comply with. You can assert this right with a supervisory authority in the member state you reside in, your workplace or the place of the alleged violation. In Berlin, the responsible supervisory authority is: Berliner Beauftragte für Datenschutz und Informationsfreiheit, Friedrichstr. 219, 10969 Berlin.